On 3/3/21 11:31 AM, Alex Bennée wrote:

CAUTION: This email originated from outside of the organization. Do not click links or open attachments unless you can confirm the sender and know the content is safe.

Florescu, Andreea <fandree@amazon.com> writes:

...

Hey everyone,

Thanks for responding to the poll.

I must admit it looks a bit like an impossible mission to schedule a meeting in which most community members are available.

To allow everyone to join the sync meeting at least from time to time, what do you think about the following proposal:

- one sync meeting happens from 10-11 AM CET (this was the most popular choice in the poll)

- the next sync meeting happens from 5-6 PM CET (this was the choice where most people that did not vote for the first choice were available) This seems a very reasonable approach IMHO.

...

The schedule for the next 4 meetings would be as follows: - on 2021-03-08, we meet at 10 AM CET

- on 2021-03-22, we meet at 5 PM CET

- on 2021-04-05, we meet at 10 AM CET

- on 2021-04-19, we meet at 5 PM CET

Hope that makes sense.

I would also be interested in finding out if you know of how other open source communities are handling this kind of sync meetings, and if there is another approach that we could take. In my experience (Linux/QEMU) most community syncing is in fact very asynchronous. The more dispersed your development community the harder it is to have everyone be awake at the same time. For QEMU there is a nominated conference call slot every two weeks but it only happens on a very much ad-hoc basis if there is something that merits discussion that needs a tighter feedback loop.

In Linaro when we want to sync on something between US/Europe/Asia it generally means someone is either getting up super early or staying online later than usual. It does tend to ensure the meeting is worth having as no one wants to mess with their body clock for something that isn't interesting to them.

The QEMU project has a fairly active IRC channel but nothing beats email for getting a wide consideration of a proposal. On the flip side it does present a barrier to entry for new contributors who generally don't have the very streamlined email workflows of the old timers. As we slowly progress to having a more forge like approach to our patch workflow we have already discussed the importance of keeping the same email accessibility we have now with our old school lists and archives. Thanks for sharing this!

...

Before scheduling the recurring meeting, I'll just wait a couple more days to see if other people have any other ideas on how we can handle this. Will this be a group HO/Zoom/Other? I'll create the meeting series later today. For the previous meeting we used Chime. It works fairly well from the browser, and it allows sharing your screen. If you have any other preferences let me know. I guess the only requirement is for people to be able to use it without installing another app.

...

I've created a new etherpad for taking meeting notes here: https://etherpad.opendev.org/p/rust-vmm-sync-2021. If you have any topics that you'd like to discuss, please add them to the document.?

Thanks,

Andreea

________________________________ From: Florescu, Andreea <fandree@amazon.com> Sent: Monday, February 22, 2021 3:24 PM To: rust-vmm@lists.opendev.org Subject: [UNVERIFIED SENDER] [Rust-VMM] [Action Required] rust-vmm sync meetings

Hey folks,

In the last week sync meeting we discussed about recreating the bi-weekly rust-vmm sync meeting.

I created a poll to see when most people can join: https://doodle.com/poll/nrrsivwytgc5zy9n?utm_source=poll&utm_medium=link

?

The poll will close on 2021-03-01 so please choose your preferred hour by then. I'll schedule recurring meetings (every 2 weeks, on Monday) starting with ?2021-03-08.

Thanks,

Andreea

Amazon Development Center (Romania) S.R.L. registered office: 27A Sf. Lazar Street, UBC5, floor 2, Iasi, Iasi County, 700045, Romania. Registered in Romania. Registration number J22/2621/2005.

Amazon Development Center (Romania) S.R.L. registered office: 27A Sf. Lazar Street, UBC5, floor 2, Iasi, Iasi County, 700045, Romania. Registered in Romania. Registration number J22/2621/2005. _______________________________________________ Rust-vmm mailing list Rust-vmm@lists.opendev.org http://lists.opendev.org/cgi-bin/mailman/listinfo/rust-vmm

-- Alex Bennée

Amazon Development Center (Romania) S.R.L. registered office: 27A Sf. Lazar Street, UBC5, floor 2, Iasi, Iasi County, 700045, Romania. Registered in Romania. Registration number J22/2621/2005.